Board Meeting Minutes
Aug 15, 2018
7:00 pm, White Bear Lake City Hall
Call to Order at 7:05 PM.
Members present Jim Grisim, Dale Bacon, Terry Huntrods, Steve Laliberte, Ryan Hoops, Dick Gillister and Deb Vernon
1. Approval of Agenda
Motion (Hoops/Grisim) Move to approve. Motion carried.
2. Approval of Minutes
Motion (Huntrods/Bacon) Move to approve. Motion carried.
3. Treasurer’s Report
Terry has yet to meet with Tom so no report document.
Paid the insurance, received money from the city.
a) Bank signature form
Steve had the, Resolution of Lodge, Association or Other Similar Organization, form from the Bank. The officers signed the form. Gave Terry Huntrods the power to, Open any deposit or share accounts in the name of the association. Gave the other four officers the power to, Endorse checks and orders for the payment of money or otherwise withdraw or transfer funds on deposit with this Financial Institution.
Steve would like himself, Dale and Terry to meet with Don Rambow to talk about the budget, reviewing the books and the Number of units assessed.
4. Status Reports
Sign Post Project
Jim will do grant. VLAWMO will pay 75% of the cost. Post will go in by the bench on North Birch Lake and by 4th and Otter
Filter at 4th and Otter
The survey is done. Land has to be transferred to VLAWMO. They are designing the filter. Jim doubted it would be done this year.
5. Action Items
a) State of Lake
Weeds are bad
Several days before Aspen is done the board is going to do a drive around the lake to check the status of the cutting.
b) 2018 Weed surveys
McComas did an hour look at the lake. Don’t think there is any value in having anything else done this year.
c) Budget hearing
Will be schedule in Oct after the budget is submitted to city.
d) Annual Report
Is due out by Oct 20th. Steve has a draft. Will finalize by email.
e) Update on harvester
Dick G updated the board. Pump needed to be replaced, new blades. Entrance conveyor belt had to be shortened. There are some parts that are rusting. Dick things it should be covered when it is being stored and it should be greased.
Guy running it seems knowledgeable and wants to do a good job. He is cutting at 4’.
Recommended that a checklist be created about what needs to be checked and add to a SOP.
A) Goals for 2018-2019
Path around the lake
Stocking of lake
# of meetings
Quarterly and Annual and how many more
Filter at 4th and Otter Lake
Formation of Committees
History of Birch Lake
Communication and Newsletter
Dale is going to an Invasive species conference
7. Adjourn at 8:25
Motion: (Grisim /Bacon) Move to approve. Motion carried
Next meeting is the Quarterly Meeting Nov 7, 2018