Board Meeting Minutes
February 21,
2018
7:00 pm, White Bear Lake City Hall
Call to order at 7:04 PM Members present were: Dale Bacon,
Steve Laliberte, Jim Grisim, Tom Merritt, Ryan Hoops, Deb Vernon, Terry
Huntrod and Nick Voss from VLAWMO
1.
Approval of Agenda
Motion: (Grisim/Merritt) Move to approve agenda. Motion carried.
2. Approval of Minutes
Motion:
(Grisim/Merritt) Move to approve Nov 1, 2017 minutes. Motion carried.
3. Treasurer’s Report
Motion:
(Hoops/Grism) Move to approve Treasurer Report.
Motion carried.
We have received the
first portion of the tax levy.
4. Status
Reports
Admin
2 annual reports were returned because no one
is currently living at those addresses.
Deb
researched when the terms of office started.
Tom Merritt term is up in July.
Standard operating procedures
SOP
should be presented to the board for review.
Done
are Aerator use and permit application, how to develop the action calendar, How
to do the Annual Report, Minutes, Notice of Meetings.
Need to do Position Responsibility (each
office is to do theirs), Treasure duties (Tom is working on that), Spring lake
clean up (Jim is working on it), Weed Harvesting Permit, Contract requirements
(Steve and Jim), Lake access.
Aerator System
Is functioning
We
received a bill from the paper. The bill
was paid in advanced. Steve will give
Deb the bill.
VLAWMO
Nick Voss VLAWMO Education and Outreach
Coordinator
Nick talked about doing Picture
Posts around the lake. A citizen science project to study environmental
changes over time. Members would take photos of the lake and upload to a
website.
He also talked about doing Adopt a
Drain. Nick will let Dale know where
the drains are located around the lake.
Steve and Dale will look at doing this
and present the proposal to the board at the next meeting
Phosphorus removal project
Location is 4th and
Otter lake Road. The hope is this will
be installed by the end of the year. When
this is done it will have a drain that needs to be cleaned monthly. (Adopt a drain)
Annual Report
The automated storm sampler on 4th
and Otter Lake Rd showed very high nutrient level during storms. Birch Lake is still below the State
standards. The Phosphorus removal project should help to improve this. Lake is at a B+ grade.
5.
Action
Items
Annual
lake clean-up day
Jim
will take the lead and work on putting it in a SOP. Katie Piehl sent an email to board about
getting scouts to help out.
2018 Weed Harvesting Program
Steve and Jim will work
on SOPs for doing a permit for harvesting and a contract for harvesting. Permit is good until September when it is
approved by DNR. DNR does not approve it
until weeds show that they need to be harvested. They will talk to DNR about
getting permit early since we seem to always need to cut. They will also try to figure out a better way
to have the weeds cut (mark the lake with buoys?). They will report to the board at the next
meeting.
Annual meeting
Meeting is June 20th.
Treasurer term is up –
Tom is considering retiring from that position.
Dale will ask Nick from
VLAWMO to come and talk about Phosphorus removal project, picture posts and
adopt a drain.
Terry
Hunstrod is interested in helping out on the board.
Deb Vernon would be
interested in taking over the treasurer spot if Tom decides to retire.
6. Communication
Website
For
now we will use email, Nextdoor (https://nextdoor.com/
and Blog (http://Birchlake-id.blogspot.com)
Newsletter
Dale and Tom are working on one for
the Spring.
7. General
Discussion
Lake Vegetation
survey was done in 2015. Fish survey was
done in 2014.
City wants to
connect Hwy 96 path with S. Birch Lake (where the path in the grass already
exists.)
Otter Lake Road
will not be done until 2019 or 2020
Next Meeting will
be April 25th at 7 PM in Conference Room on 2nd floor (Not enough
officers here in March)
8. Adjourn at
8:50
Motion:
(Grisim/Merritt) Move to Adjourn. Motion
carried.
Minutes done by Deb Vernon
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